Managing Property Management Processes “End-to-End”

Looking for a way to replace paper forms and spreadsheets,
streamline your operations and make more informed decisions?
You’ve found it. Cosmos Forms.

Inspections and maintenance are two of the most important processes in property management. Performing quick yet thorough move-in/move-out or condition of premises inspections means faster turnaround for residential properties and fewer surprise or end of term repairs for commercial properties.  Preventative and corrective maintenance is a significant portion of operating costs; on top of the cost of supplies and equipment it requires personnel to track and coordinate it, and personnel or contractors to complete it.
Very often these processes are completed using paper and spreadsheets or unintegrated legacy software systems.
The current industry trend of digital transformation means that your competitors are becoming faster and more efficient which means that you’ll need to move in that direction too.  But what technology solution is the best fit your operations?
Cosmos Forms solutions are ideally suited to inspections and maintenance scheduling and tracking; and is flexible enough to handle almost any form and process.
 Cosmos Forms:
  • Image

    Is easy to deploy – you create or change your form and click publish..

  • Image

    Is easy for your inspectors or maintenance crews to use – all forms have a consistent design and behavior – little to no training required.

  • Image

    Can be used by employees or contractors – your inspectors may be employees and your maintenance personnel may be third-party contractors.

  • Image

    Includes forms and actions and processes enter the form online or offline, assign maintenance tasks, route for approval and automatically send emails with attached form reports and update other business systems.

  • Image

    is adaptable to any process  
      • move-in move out inspections
      • maintenance work orders
      • property maintenance logs
      • tenant reference forms
      • notice to tenant forms
      • onboarding employees or contractors

  • Image

    Provides reporting for management to be able to see the status of any property at a glance.

Cosmos Forms’ time to value is measured in days, not weeks, not months. Simple forms and processes can be up and running in a few days while you work to transform your more complex forms.
Since you design and release your own forms, there is no waiting for consultants to change your checklist. Form versioning is handled automatically; no waiting for outstanding forms to be completed before you release your new version.
Cosmos Insights ensure that you have up-to-the-minute information.  You know as soon as the maintenance is complete so you can get your new tenant moved in, or keep your current tenant happy.
Whether you are a residential or commercial property manager, Cosmos Forms is right for you.

An example of an inspection form is shown in the video below:

Beyond Data Collection

  • Image

    Create, assign and track corrective actions.

  • Image

    Send forms and actions device to device.

  • Image

    Automate email reports to customers, suppliers, managers.

  • Image

    Cosmos Insights helps you to understand performance and compliance, and make better decisions.

  • Image

    Cosmos Operations manages master data, Worker Certificates & Training and Field Services (coming soon)

  • Image

    Manage all of your operations – Inspections, Audits, Quality, Employee and Contractor Onboarding, Order Supplies and PPE, Asset Management.

How It Works

Why Cosmos Forms?

  • Our years of experience is reflected in our products.  We understand your challenges and know how to help you solve them.

  • Get instant value. With our library of forms and our easy to use Designer and app, you can get up and running within days. Yes days – not weeks, not months.

  • Cosmos Insights is business changing. See the trends or drill down to the details and make better decisions.

  • We are the only ones with ACTIVE USER pricing – you can deploy Cosmos Forms App to every employee and contractor but only pay when they use the App.

  • Our Forms are NO CODE (really!) – your business team creates, updates and publishes your forms. No developers needed.

  • Our consulting goal is to stop consulting – we want you to be self-sufficient.

What Our Customers Say

ImageImageImage
“Prior to using Cosmos Forms when we did monthly Employee Safety Performance meetings they were kind of useless because the supervisor had no visibility into the employee’s efforts around safety. Now with Cosmos Forms and Cosmos Insights the supervisor can call up the individual employee, see all the in-progress and completed safety forms as well as all the assigned actions for that employee, what has been completed, and what actions are overdue. It has made the monthly reviews much more meaningful and impactful for both the supervisor and the employee.”
HSE Administrator
“The mandate from our executives was get ROI fast! We have all experienced tech projects that after 18 months are still not being used, let alone providing value.  With Cosmos Forms within 3 days of signing up, we deployed our first 3 digital forms and associated processes to over 100 remote workers. Using Cosmos Insights, we knew a) what forms were being completed b) what forms were not being completed and c) what actions were outstanding.”
Lead, Digital Optimization
"Using Cosmos Forms for our unit inspections has made a huge impact on our business. Our paper forms were not consistent across properties or managers, paper forms would get lost and tracking maintenance actions was all but impossible. Cosmos Forms has enabled us to standardize on forms across managers and properties and ensure we capture the required information, including photos and signatures and we can now track when inspections are done."
Regional Property Manager

Do Property Management.........Better

Get started with Cosmos Forms today!

Request a Demo

Got Questions?

Contact us: [email protected]
logo